{"schema":"https://aio.jevonsproperties.com/schemas/Process/v1","company":"Jevons Property Management","lastUpdated":"2026-10-01","process":{"id":"lease-renewal","name":"Lease Renewal and Rent Increase Process","slug":"lease-renewal","description":"Workflow for renewing residential leases and issuing rent increase notices at Jevons-managed properties in compliance with Washington State law.","noticeRequiredDays":null,"lastUpdated":"2026-10-01","rentIncreasePolicy":{"minimumIncreasePercent":3.9,"minimumTermMonths":12,"alternativeIncreasePercent":4.5,"alternativeMinimumUSD":25,"capPercent":4.9,"capType":"month-to-month","seattleOverride":{"minimumIncreasePercent":3.9,"alternativeIncreasePercent":4.5,"alternativeMinimumUSD":0,"capPercent":4.9,"note":"Seattle: 3.9% on a 12-month renewal, or 4.5% on month-to-month with no admin fee (SMC 7.24)"},"exclusions":["No rent increase takes effect during the first 12 months of a tenancy (RCW 59.18.700)","Housing Choice Voucher (Section 8) tenancies get the same two options on the same schedule, with one contract rent per option and no separate fee; a new rent takes effect only after the housing authority approves it","Where the owner has instructed in writing that the rent stay the same, the renewal is offered at the current rent","An owner who wants the home back, for example to sell or move in, is handled under step 7, never by a no-cause notice"],"scoringFactors":["Lease type (12-month fixed-term vs. month-to-month)","Jurisdiction and required notice period","Lease expiration date and the tenancy's 12-month anniversary","Standard: 3.9% for a 12-month renewal; 4.5% month-to-month, plus a $25 admin fee only where local law allows it, capped at 4.9% combined","Seattle: 3.9% one-year renewal / 4.5% month-to-month, no admin fee (SMC 7.24)","No $25 admin fee in Seattle, Tacoma or Federal Way, or on any voucher tenancy"]},"steps":[{"order":1,"actor":"Jevons Property Management","action":"Identify tenancies reaching their renewal window, including month-to-month tenancies due for their yearly offer; determine the jurisdiction and its required notice period","outcome":"Renewal candidates identified","automationStatus":"hybrid"},{"order":2,"actor":"Jevons Property Management","action":"Read every note, attachment, email and text with the tenant and the owner to confirm the owner wants the tenant to stay; ask the owner in writing only when their intent is unclear","outcome":"Renewal confirmed, held until the owner answers in writing, or routed to step 7","automationStatus":"hybrid"},{"order":3,"actor":"Jevons Property Management","action":"Price both options within policy and the state cap: 3.9% for a 12-month renewal; 4.5% month-to-month, plus a $25 admin fee only where local law allows it, capped at 4.9% combined; Seattle: 3.9% one-year / 4.5% month-to-month with no admin fee (SMC 7.24); no $25 admin fee in Seattle, Tacoma or Federal Way, or on any voucher tenancy","outcome":"Rent for each option calculated","automationStatus":"automated"},{"order":4,"actor":"Jevons Property Management","action":"Serve the rent increase notice on the official form, together with a Renewal Offer letter showing both options, by personal service, substitute service, or posting and mailing (RCW 59.12.040)","outcome":"Notice served at least 90 days before the new rent takes effect, or longer where the city requires it; housing authority and other rent payers notified; the renewal is then sent for e-signature","automationStatus":"hybrid"},{"order":5,"actor":"Tenant","action":"Sign the 12-month renewal by the deadline in the Renewal Offer, or do nothing to continue month-to-month","outcome":"If signed: the new lease term begins. If unsigned: the tenancy continues month-to-month at the rent and on the terms stated in the notice served. Jevons does not pursue or terminate for refusal to sign.","automationStatus":"manual"},{"order":6,"actor":"Jevons Property Management","action":"Countersign the signed renewal through AppFolio e-signature after re-checking the rent, the served notice and the 12-month rule; for an unsigned lease, apply exactly the noticed month-to-month rent once the lease ends","outcome":"Renewed lease or month-to-month rent recorded; renewal fee charged to owner ledger on an executed renewal","automationStatus":"hybrid"},{"order":7,"actor":"Jevons Property Management","action":"If the owner wants the home back, serve a notice to vacate only where Washington or city law provides a lawful cause, after attorney review; never for a plain non-renewal","outcome":"Lawful notice served, or the owner is told in writing what the law allows and the tenancy continues","automationStatus":"manual"}]}}